M-Files and Microsoft expanded collaboration aims to evolve document management

M-Files, the leader in AI-powered document management, and Microsoft are expanding their long-standing partnership, enabling M-Files to use Microsoft 365 and its API-only service, SharePoint Embedded, to unlock native Microsoft 365 capabilities for M-Files AI-curated content, including agentic experiences delivered by Microsoft 365 Copilot and M-Files Aino. This deepened collaboration marks a fundamental shift in how customers manage enterprise content, according to the vendors.

This unified offering from M-Files and Microsoft 365 addresses major pain points for both business and IT users, giving customers a centralized, scalable environment to retrieve documents with high precision, manage content throughout its lifecycle, and utilize AI for critical business workflows.

“This partnership marks a pivotal moment for M-Files and the industry,” said Jay Bhatt, CEO of M-Files. “As the first document management system to use both Microsoft 365 and its API-only service, SharePoint Embedded, we have fundamentally changed how enterprise content is managed and accessed at scale. This isn’t just another integration—it’s a native solution, built over months of collaboration, that combines M-Files’ strengths in metadata-driven automation and AI with Microsoft’s powerful collaboration, security, and Copilot capabilities. For organizations invested in Microsoft, M-Files is now the clear choice for document management.”

Documents are now easier to extract insights from, collaborate on, and govern—boosting efficiency and effectiveness while reducing risk, the companies said.

Customers will realize benefits including:

• Confidence in generative AI results that are grounded in accurate, relevant, and trusted content: M-Files and Microsoft 365 deliver meticulously classified, high-value enterprise content. Microsoft 365 Copilot natively extends to M-Files AI-curated content, enhancing output and creating the foundation for broad AI adoption.
• Higher productivity via native Microsoft 365 co-authoring and collaboration capabilities for M-Files users: Customers avoid content silos and streamline end-user workflows across business processes and document lifecycles, including industry content such as client engagement deliverables, technical product specifications and asset management plans.
• Unified security and compliance, with built-in, automated content governance and permissions: M-Files secure content remains within the Microsoft 365 security boundary, applying additional organization-wide compliance and governance policies defined by Microsoft Purview³.
• Maximized ROI for existing and future Microsoft 365 investments: For the first time ever, customers can select a best-of-breed document management solution without sacrificing standardization with Microsoft. By choosing M-Files as the pre-built solution for industry-specific use cases, organizations avoid costly custom development and benefit from future joint innovation with Microsoft.

“M-Files brings tremendous value to the Microsoft ecosystem through deep industry expertise and purpose-built business use cases,” said Jeff Teper, President—Microsoft 365 Collaborative Apps and Platforms. “This revolutionary offering, the first-of-its kind built on SharePoint Embedded, combines Microsoft’s collaborative platform with M-Files’ business-centric processes and scaled document management to deliver a solution that’s greater than the sum of its parts. Together, we’re unlocking the full potential of Microsoft 365 investments for our customers.”

The combined M-Files and Microsoft 365 offering is available now.

For more information about this news, visit www.m-files.com.