Register now for KMWorld Connect and join us virtually November 16-19!

Building a better e-mail archiving system

A large, national homebuilding company has deployed an e-mail archiving system from Mimosa Systems to improve the overall efficiency of its e-mail system and to help comply with regulations.

Brookfield Homes has implemented the Mimosa NearPoint for Microsoft Exchange Server e-mail archiving solution to streamline its e-mail processes. It initially deployed the system to comply with several government mandates, including Sarbanes-Oxley, which requires retention of e-mail for five years. Additionally, the company wanted a solution that would help reduce e-mail storage overall, as well as the time required to back up the e-mail system.

“For preserving e-mail and managing it with retention policies, the native features of Microsoft Exchange were not enough,” says Chris Formes, IT manager at Brookfield Homes. “Mimosa NearPoint allows us to archive e-mail for compliance for all employees without requiring Exchange journaling. The solution eliminated the need to re-provision production Exchange systems with additional CPU, memory and storage, which is required by first-generation journaling-based archiving solutions."

In a press release, Mimosa Systems reports that prior to deploying the new system, Brookfield Homes had to perform full backups of its e-mail system daily, with completion times exceeding the backup window. The company also performed brick-level backups, a specialized form of Exchange backup geared for individual mailbox and message level recovery, which took more than 40 hours to complete, according to Mimosa.

“As a result of deploying the solution, which took less than one day, we have eliminated brick-level backups altogether,” says Formes. “Using NearPoint’s Mailbox Extension feature with just a two-year limit setting, we have initially reduced overall storage of our production Exchange server by 25 percent. In the future, we plan on reducing the time period limit for archiving e-mails to a more aggressive 12-month period, which we expect will further reclaim storage capacity, while also reducing the time to complete full backups to less than two hours.”

KMWorld Covers
for qualified subscribers
Subscribe Now Current Issue Past Issues