DocSolid and Ricoh partner with Perkins Coie to perform onsite paper-to-digital transformation

DocSolid, a leader in cloud-based digital mail and records management for law firms, announced the successful completion of a large-scale paper-to-digital transformation project at Perkins Coie, in partnership with Ricoh.

The project digitized more than 2 million pages of active legal records entirely onsite reducing the Seattle office’s central file room footprint by nearly two-thirds and equipping attorneys with secure digital access in support of hybrid work, according to DocSolid.

The firm’s Seattle headquarters faced a significant challenge: reduce physical file storage by 60% amid a major office relocation, without sacrificing security or accessibility.

With no option to send records offsite, Perkins Coie turned to DocSolid’s patented Airmail2 platform and Ricoh’s agile staffing model to deploy a turnkey “scanning factory” within the building.

“The collaboration between Perkins Coie, DocSolid, and Ricoh illustrates what’s possible when the right technology, staffing, and leadership converge in a law firm setting. By executing a paper-to-digital transformation onsite and at scale, the firm not only met its space reduction and hybrid work goals—but also laid the foundation for a more secure, agile, and efficient approach to records management,” said Patrick Benedict, Director of Information Governance at Perkins Coie.

Through this collaboration, the project digitized more than 3,000 linear feet of files—roughly 200 cabinets of paper—transforming them into fully searchable digital documents routed to the firm’s iManage system.

In just four months, the team met aggressive real estate deadlines and delivered a scalable model for future records modernization across the firm, the vendors said.

“True digital transformation requires vision, leadership, and the right tools to make labor efficient. This partnership delivered all three—and now Perkins Coie is positioned with a secure, hybrid-ready records strategy built for the future,” explained Steve Irons, president of DocSolid.

The project leveraged DocSolid’s Airmail2 software to barcode and profile documents before scanning, streamline quality control, and route digital files directly to iManage.

Ricoh provided onsite specialists to scale staffing as needed, while Perkins Coie’s internal project manager and business analyst optimized performance using real-time metrics from the Airmail2 system—boosting productivity by 50% during the ramp-up period.

“By partnering closely with DocSolid and Perkins Coie, we were able to scale resources quickly, maintain rigorous quality control, and execute a transformation that not only met the firm’s real estate goals—but elevated their long-term agility in a hybrid world,” said Gary Bishop, vice president, legal services at Ricoh USA.

For more information about this news, visit www.docsolid.com.