SharePoint: The Future of ECM

For example, a staff member accidentally deleted a mission-critical file on a very important team site. “We restored the file, and we had the site up and running in two or three minutes,” said Gorter.

The academy can perform two-way, live replications of several site collections to other domains within their infrastructure. Using customizable event-triggers, administrators dictate exactly when these site collections are synchronized. Leveraging instant email notifications, administrators are notified of—and can quickly rectify—all conflicting events.

The Police Academy of the Netherlands is now able to protect its mission-critical SharePoint data, formalize and meet rigorous SLA agreements and easily synchronize its site collections across multiple domains. Adoption and use of the platform has accelerated significantly, and end-user productivity has increased dramatically.

As the academy’s SharePoint deployment continues to grow, they intend to look for solutions to their ongoing infrastructure management—another driver of ECM 2.0—needs. Successful ECM systems foster transparency and collaboration, and because of their singular capacity to connect an organization’s people, streamline its processes, and manage and store its information, Microsoft SharePoint is positioned to be the platform upon which the ECM systems of the future are built. When fortified with software platforms (such as DocAve), SharePoint provides the reliability, flexibility, scalability and security organizations require for truly successful enterprise content management.

SharePoint and DocAve
Putting Businesses in the ECM Driver’s Seat
SharePoint and DocAve together deliver a unified, integrated platform capable of managing the entire lifecycle of enterprise content from creation through disposition, helping to satisfy the five vital functions any ECM system must address:

Store—DocAve expands SharePoint’s native capabilities with tools for the efficient management of SQL storage and unification of enterprise content residing in legacy systems:

• Business-rule-aware archiving for optimal platform performance;
• Instant offload of binary large object (BLOB) content to file-based storage for the optimization of SharePoint’s SQL database resources;
• Migration-free attachment of network and cloud file shares to SharePoint while still leveraging all of SharePoint’s presentation and management functionality; and
• Seamless, fully mapped transfer of content from numerous legacy systems and websites to SharePoint.

Preserve—DocAve tools ensure your company’s content is protected against accidental deletion or corruption, yet are flexible enough to adapt to specific business requirements and compliance obligations:

• Record and report upon all SharePoint events and activity;
• Retain all SharePoint content in immutable form, and search with ease for total compliance;
• Search and report upon all SharePoint content for precision legal response; and
• Scan all content prior to upload to ensure proactive compliance.

Manage—DocAve tools expand upon SharePoint’s native capabilities to monitor and manage the ECM platform without overburdening IT resources, or exposing the enterprise to unnecessary risk:

• One interface enables the discovery and management of all configurations, securities and settings;
• Automated lifecycle management of customizations and solutions from development through production; and
• Drag and drop, in real time, movement of SharePoint content—including documents, site collections, and sites—for swift reorganizations.

Capture—Truly take advantage of SharePoint’s ECM possibilities by centralizing company-wide digital assets into one repository with DocAve:

• Deliver and present data residing in legacy stores (including file shares) directly through SharePoint, providing a single point of access for end-users to interact with all enterprise content, wherever it resides; and
• Migrate legacy data stores into SharePoint, granularly or in-bulk with full fidelity, according to business demands and schedules.

Deliver—With DocAve, SharePoint administrators can be confident that the right people have the right content at the right time:

• Easily move and reorganize SharePoint content with full fidelity, within or across SharePoint farms;
• Centrally manage access and modification permissions across multiple farms from a single interface;
• Ensure all end users have the most up-to-date content with real-time content and configuration synchronization, within or across SharePoint farms.?
  

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For more information, visit www.avepoint.com/sharepoint-solutions/sharepoint-content-management or send an email to one of AvePoint’s ECM specialists: sales@avepoint.com.