Stellent Universal Records Management Features and Functionality
Stellent Universal Records Management Features and Functionality
- A single server facilitating centralized management of all records, file plans and retention policies across all applications and repositories, and centralized processing of records disposition and retention policies;
- A searchable catalog of all important enterprise content;
- Centralized management of litigation holds and discovery;
- Federated search and discovery across all repositories;
- Centralized audit trail and reporting; u In-place management of files;
- Agent architecture to apply records and retention policies and legal holds to all relevant content in the enterprise;
- Records management for any type of content, including warehouse management for physical records; and
- Automatic conversion to permanent formats for records.
Records Vs. Retention: The Difference
Records Management Application
- Applied to a small subset (5%-10%) of information
- Preserve archival copy, to:
-Maintain historical record
-Comply with regulation
-Run business efficiently - Specifying a retention period for which information must be preserved
- No new revisions allowed
- Cannot delete record before end of retention period
- Disposition is event- or calendar-based
- An application by itself:
-May run in same instance as other applications
-Other apps only generate records
-Minimal other interaction - Large footprint
-Intrusive UI
-Multiple metadata fields - Benefit is compliance with:
-Regulations
-Corporate retention policies