E-mail mastery

Recommind, well known for enterprise search and automated categorization systems for law firms and enterprises, has released Decisiv Email, new software to address compliance, e-discovery and records management requirements. The product employs categorization and conceptual search technology to automatically tag, organize and file e-mail messages and associated attachments with virtually no user involvement, says Recommind.

Further, the company claims, by allowing only business records to be stored through the use of a single-instance storage infrastructure, Decisiv Email delivers up to 500 percent in storage savings over traditional e-mail archiving systems, while substantially reducing litigation and discovery risk.

Decisiv Email facilitates collaboration within an organization by accurately correlating e-mail-based information with related information in e-mail archives, content management systems, document management systems, records management systems and myriad other information repositories. And by automatically organizing and filing information as it enters and leaves the e-mail system, the solution significantly reduces time spent sorting through e-mail correspondence in search of specific data.

Among the many Decisiv Email features are:

• Microsoft Office integration--all functions are seamlessly accessible from Microsoft Outlook;
• automated tagging and filing of incoming and outgoing messages quickly organizes e-mail-based information, thereby addressing compliance, e-discovery, records management and information life cycle concerns;
• semi- or fully automatic modes of operation;
• a virtually invisible filing system suggests where to file, prompts the sender to file and/or informs users if and where an e-mail has been filed;
• support for multiple formats including Microsoft Office formats, scanned documents, voicemails, etc.;
• asynchronous operation--user does not need to wait for an item to be profiled; and
• integrated project management functions such as roles, project templating and activity reporting.