Managing distributed content
PSS Systems has released PSS1, which has been designed to enable organizations to ensure compliance with industry regulations, risk management initiatives and retention policies. The company reports that PSS1 allows the central creation, management and enforcement of a broad range of policies across all data assets, including mobile, distributed documents.
The company explains PSS1 automatically applies and enforces policies across distributed documents, even copies located outside the corporate network on partner systems, home PCs and removable or backup media. It is the first system to do so under a centrally managed set of rules that takes the onus off individual users from knowing or implementing the policy, which drives compliance down. Policy changes can also be applied retroactively by the system to existing documents, automatically and transparently to users. This automatic and consistent application of the policy increases compliance and dramatically reduces costs when compared to prior record management and retention procedures that were typically manual and ad hoc.
The PSS1 system's central server forms the main hub for the centralized policy definition, including user and group definitions and document classifications. A middle tier of local servers acts as a data cache for policy rules, keys, certificates and user information. These servers support client systems, which handle all individual document transactions.
Further, PSS1 provides a secure audit facility that allows organizations to track events, such as successful access to a document, unauthorized attempts to access a document, or any policy changes on documents. This allows the organization to quickly prove conformity to desired policies and regulations.