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Records Management, E-Discovery, Compliance

Increases in data breaches and the development of electronic discovery (e-discovery) are prompting firms to closely re-examine their records retention and management policies. New breaches seem to be reported monthly, if not weekly. In August alone, data breaches were announced at Countrywide Financial , Bank of New York Mellon, and Best Western, potentially affecting millions of customers... Posted November 03, 2008

On July 30, 2008, the US Securities and Exchange Commission (SEC) unanimously voted to look at websites—specifically interactive technology—as new ways to channel communication between corporations and the investor community. According to a statement made by SEC chairman Christopher Cox... Posted November 01, 2008

Five years ago, the importance of email archiving was just starting to capture the attention of IT organizations. The combination of soaring volumes of email, along with a growing awareness of the legal sensitivity of email, prompted many organizations to reconsider how email records were being managed... Posted November 01, 2008

We are witnessing an ominous information governance challenge. We see explosive growth in the creation and collection of documents and other rich content. We also see organizations being inundated by demands for compliance with industry regulations and laws (locally and abroad)... Posted November 01, 2008

In the maze of modern electronic discovery through which in-house counsel and IT departments must travel, data maps offer much needed direction. A data map, as the name implies, is a representation of where a corporation's data is stored across all of its various repositories... Posted November 01, 2008

There have been some very significant developments in electronic records management (ERM) solutions in the last 10 years. International standards such as DoD 5015.2 and MoReq2 have helped the industry to agree on the functional requirements, and the top-end solution providers have made... Posted November 01, 2008

Often on the advice of legal counsel, more organizations are evaluating enterprise records management to comply with the revised e-discovery laws or support compliance. Despite the urgency of this mandate, the reality is that it can take years to implement true, enterprisewide records management.Even among Global 1000 companies with the financial and legal resources to fund such initiatives, analysts estimate that only a fraction has an enterprisewide... Posted November 01, 2008

As projected by analyst firm IDC in a recent report ("The Diverse and Exploding Digital Universe," March, 2008) the world will create and replicate close to 1,800 exabytes (or 1,800 billion gigabytes) of digital information by 2011, 10 times the amount created and replicated in 2006. The annual compound growth rate between now and 2011 will be almost 60%... Posted November 01, 2008

Although storing 250 gigabytes of data can cost less than $250, hiring an external firm to process and review this data for e-discovery can cost up to $1 million. The impact of these costs is particularly noticeable to in-house legal teams and support staff who are often at the front lines of any e-discovery... Posted November 01, 2008

At first glance, the recent survey on email archiving by the Storage Networking Industry Association (SNIA) seems to contradict itself. It found that while most companies realize they have to retain email and other electronic records for at least 50 years, most admit they are "highly dissatisfied"... Posted November 01, 2008

Once upon a time there was a records manager, who managed records. And there was an IT group, who managed archives. And there were knowledge workers, who carried out their daily jobs. And there were legal officers, who made sure all the above didn't get the company in trouble... Posted November 01, 2008

Enterprise data management Posted October 31, 2008

Vital Path targets content repositories Posted October 29, 2008

Kazeon introduces new capabilities Posted October 23, 2008

Enterprise-scale e-discovery Posted October 23, 2008

Autonomy's ControlPoint for SharePoint Posted October 23, 2008

e-Discovery goes Big Blue Posted October 01, 2008

Kazeon adds new capabilities Posted September 10, 2008

Partners with A2iA Posted September 10, 2008

Introduces open software tools, services Posted September 04, 2008

Enhance forensic investigations Posted August 25, 2008

Contextware introduces Version 3.1 Posted August 11, 2008

StoredIQ announces support Posted August 11, 2008

Compliance requirements for corporations have drastically increased with Sarbanes-Oxley, HIPAA and new Federal Rules for Civil Procedure (FRCP). And they're about to get even tougher as Congress debates new rules for capping or exchanging "carbon credits" for controlling emissions and waste. Posted July 11, 2008

Posted July 10, 2008

Most of today's biggest and best businesses do not run on SAP, Oracle, Siebel or salesforce.com alone—they also run on email. That's right, email. In all its forms—Microsoft Exchange, Notes and proprietary platforms; and with all their access points—Web, Microsoft Outlook, Outlook Express and mobile. This simple medium of communication has grown uncontrolled into one of the largest corporate information repositories. Email has become a collaboration tool, calendar, contact database, revision control platform and overall central repository for everything many of us do in every business day. It is now the unofficial de-facto file server... Posted July 09, 2008

Let's face it: when it comes to electronic data, especially email, most of us are pack rats. We are loath to delete anything, no matter how old or utterly useless it might seem, for fear of not being able to find a document or message in the (highly unlikely) event we need a key piece of information. When the email administrator knocks on our office door or cube wall, our justification is elegantly simple: we should be able to keep as much email as we want because "storage is cheap... Posted July 09, 2008

The unfortunate rise in business disruptions from natural disasters, accidents, and human intervention increasingly proves how business continuity and disaster readiness planning is necessary to any responsible business operation. Whether it's something as ordinary as a fire, power outage, or computer virus, or a dramatic anomaly like a major hurricane or terrorist attack, more and more businesses—large and small—are facing the reality that the unexpected can happen at any time... Posted July 09, 2008

Governance, risk management and compliance (GRC)—is it a new acronym for existing processes? Yes and no. Individual disciplines for governance, risk and compliance have existed in the past; however, these activities have been fragmented, disparate and duplicative efforts across many aspects of an organization. In order to see business value from GRC, companies must redefine GRC for their organization and adapt their processes to fit these new definitions... Posted July 09, 2008

I entered into this relatively newly amalgamated area of "governance, risk management and compliance" (inevitably acronymned "GRC") with a false understanding. I assumed that compliance was what you had to do, governance is what you should do, and risk avoidance is what you achieved if you did the first two things correctly. That, I have learned, is only sort of correct. But sort of not. Which should come as no surprise to anyone who has read these columns, nor to me. I should know better. I never get it right the first time.
Seems that whether it's managing content for business purposes, or managing regulations for compliance purposes, or even managing disaster recovery for business continuity purposes, a "risk-based approach" is all the rage...
Posted July 09, 2008

Enhances LiveCycle suite Posted June 18, 2008

AXS-One unveils new solution Posted June 11, 2008

Kofax unveils Communication Server 8.0 Posted June 05, 2008

J&B unleashes AMLOCK Posted June 05, 2008

Vignette releases three new products Posted May 20, 2008

Coveo unveils G2B Posted May 20, 2008

The case for federated records management (RM) is strong—leave records in their native repositories, but manage them centrally. That way, the records do not need to be physically moved into a single location, yet a single set of retention rules can be applied. Records are "virtualized" so that they all appear to be within the federated records management application, from which they can be searched, placed on hold, or acted on in other ways. Posted May 01, 2008

Boosts e-discovery, compliance capabilities Posted April 07, 2008

Conceptual Search and Text Analytics 3.2 Posted April 07, 2008
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